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Estate Manager

Sataya • Full-time • Florida, United States, US • $180k - $220k / year • 3d ago

Estate Manager | Private Luxury UHNW Residence | Miami, FL $150,000 – $220,000 +

Title: Estate Manager

Location: Miami, FL (on-site)

Contract: Full-time

Package: $150,000 – $220,000 + benefits (DOE)

Start Date: April/May 2026

Sataya Collection is exclusively representing one of our longstanding clients in a highly confidential search for an exceptional Estate Manager to oversee their private UHNW villa residence in Miami’s most exclusive enclave.

This is a rare opportunity to lead a substantial household team and deliver a seamless, five-star private residence experience with absolute discretion. You will run a world-class private estate with calm precision - ensuring immaculate standards, smooth operations, and effortless day-to-day living for the principal and their guests.

Scope of Role:

Own daily operations of the estate, ensuring flawless presentation and readiness at all times
Build and maintain SOPs, checklists, and quality controls across the household
Oversee maintenance programmes and service contracts (security, AV/IT, HVAC, landscaping, pool, vehicles, etc.)
Manage vendors and contractors, ensuring best-in-class execution with minimal disruption
Lead, motivate and develop a substantial household team (housekeeping, service, culinary, security, drivers, etc.)
Create rotas, staffing plans and training programmes aligned to ultra-luxury standards
Uphold a culture of excellence, professionalism, and confidentiality
Deliver discreet, anticipatory hospitality for principals and guests-seamless and unspoken
Coordinate dining, wellness, transport, special occasions, and private entertaining
Handle guest feedback and issues with immediate resolution and total discretion
Manage budgets, purchasing, inventory control and supplier negotiations
Provide clear reporting for the principal/family office (spend, staffing, vendor performance)
Ensure compliance across staff documentation, HR processes, and health & safety protocols

The Ideal Profile:

Proven experience as an Estate Manager / Residence Manager / Villa Manager within UHNW private households, luxury residences, or five-star hospitality
Calm, confident leader with high emotional intelligence
Impeccable attention to detail and strong operational instincts
Commercially capable (budgets, procurement, reporting) and highly organised
Discretion is essential; comfortable operating around high-profile principals

Confidential Search Disclaimer

This is a confidential appointment exclusive to Sataya. Further details will be shared with shortlisted candidates. If you have not heard back within two weeks, please assume your application has not been successful on this occasion.

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