As a result of our phenomenal growth,
MSS Solutions, LLC has an opening for a
Service Coordinator - HVAC. If you are an experienced professional who is looking to grow your career and contribute fresh and innovative ideas to serve our customers, this is an opportunity you should explore!
A career at MSS is not just a job -- it's collaborating with the business's best talent. It's having a part in building a better future. It's making a difference in people's lives.
The success of MSS is a direct reflection of our team's dedication, passion, and hard work. Since 1996, MSS has taken pride in retaining some of the best talents in the industry by promoting a culture of respect, collaboration, and empowerment.
Role And Responsibilities
- Provide exceptional Customer Service – to include managing all inbound phone calls for service requests, complaints, invoice clarifications, updates, etc.
- Responsible for receiving, creating, and dispatching calls for service – to include adapting quickly to schedule changes and emergency requests and keeping the customer informed.
- Responsible for the accurate set-up of new service site, equipment, service calls, purchase orders, and field schedules.
- Responsible for pre-planning and scheduling all contract service work and projects to have two weeks tentatively planned. This includes coordinating the schedule and access requirements with the customer.
- Daily management of open service calls – to include reviewing cost, reviewing field notes, entering status updates, and preparing service billing.
- Assist in ensuring timely and accurate completion of paperwork by technicians.
- Maintain clear communication with customers – to include utilizing customer portals (3rd party websites).
- Maintain an open line of communication between technicians, team leads, and service manager.
- Issue POs to technicians for third-party material.
- Maintain customer 3rd party websites per customer’s requirements.
- Place parts/material orders and returns as required.
- Provide regular reporting to Service Manager as requested.
- Support the Service Manager and technicians.
- Other such duties and responsibilities assigned by the company.
Qualifications And Requirements
- Demonstrated proficiency in MS Office (excel, word, PowerPoint), SharePoint, and basic Windows environment required.
- Knowledge of basic accounting and business principles.
- Ability to lead and work with diverse teams is required.
- Excellent written and verbal communication skills needed.
- Ability to positively represent the company and communicate with others at varying technical levels.
- Ability to learn and become proficient with Service Management software and financial accounting systems within a set timeframe required.
- Must have strong organizational skills.
- Ability to work as a member of the Customer Service Center Team is necessary.
- Must have excellent attention to detail and a high sense of urgency.
- Understanding of general service and/or construction industry is needed.
- Must successfully pass a background check.
- Physical Demands: Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5-10 lbs frequently to lift/carry/move objects, files and documents.
- Knowledge of HVAC Service, Fire & Security Service, and Controls Service is a plus.
- Knowledge of Microsoft Dynamics GP/WennSoft/Key2Act, is a plus.
- Associates degree in business administration, accounting, or another related field is a plus.
Work Environment: Work is performed in an open office environment with conditioned air and bright lights.
Benefit Highlights
Benefits
At MSS, we value our employees by providing a supportive culture with competitive compensation and a benefits package that continues to evolve based on our business's growth and our employees' needs. Currently, our benefits include:
- Medical/Dental/Vision Insurance
- 401k with Employer Contributions
- PTO
- Paid Holidays
- Employee Assistance Program
- Long-term Disability
- Short-term Disability
- Flexible Spending Plan
- Health Savings Plan
Additional Notes
- If you are unable to apply electronically and require an accommodation, please contact HRAdmin@msssolutions.com
- MSS Solutions, LLC is an equal opportunity employer and a drug-free environment.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
MSS Employees, please visit the MSS Career Center or contact HR to apply.
