Job Title: Facilities Manager

Location: Greater Chicago Area, IL

Reports To: Director of Operations

About the Role

The Facilities Manager is a hands-on, operationally focused role responsible for ensuring the facility is safe, functional, and well-maintained. This individual will own the day-to-day management of the physical workplace, including office, warehouse, and manufacturing environments. This role is responsible for facility operations, maintenance and repair of equipment, and the implementation of safety and security standards. The Facilities Manager will partner closely with Operations, HR, IT, and external vendors to ensure the workplace supports productivity, safety, and compliance with all regulatory requirements.

This position is ideal for someone who is detail-oriented, mechanically inclined, and proactive, someone who takes pride in creating an environment where employees can do their best work safely and efficiently.

Key Responsibilities

Facility Management

Oversee daily operations of office, warehouse, and manufacturing spaces
Ensure facilities are clean, organized, and fully operational
Manage building systems including HVAC, lighting, plumbing, electrical, and general infrastructure
Coordinate with landlords, property managers, and service providers
Support space planning, office layouts, and facility expansions or changes
Maintain accurate records of facility assets, layouts, and infrastructure

Maintenance & Repair

Perform or coordinate routine and preventative maintenance across the facility
Maintain and repair equipment used in production areas in coordination with Operations
Respond quickly to facility issues including HVAC, electrical, plumbing, or equipment failures
Establish and manage preventative maintenance schedules for critical systems
Coordinate with external contractors for specialized repairs or projects
Manage inventory of tools, spare parts, and maintenance supplies

Security & Safety

Oversee building access control, alarm systems, and security infrastructure
Ensure compliance with all safety, fire, and regulatory standards
Conduct regular safety inspections and risk assessments
Maintain emergency preparedness plans, evacuation procedures, and safety documentation
Act as the primary point of contact for facility-related incidents or emergencies
Partner with HR and Operations on workplace safety initiatives and compliance
Support audits and inspections from regulatory or insurance bodies

Vendor & Project Management

Source, manage, and evaluate vendors for maintenance, cleaning, and facility services
Obtain quotes, manage budgets, and monitor vendor performance
Lead facility improvement projects including renovations, relocations, and upgrades
Track timelines, costs, and outcomes of facility-related initiatives

General Facilities Support

Prepare workspaces for new hires and internal moves
Assist with furniture setup, equipment installation, and workspace organization
Maintain documentation for facility procedures, safety protocols, and vendor contacts
Support additional operational initiatives as needed

Qualifications

3+ years of experience in facilities management, building maintenance, or a similar role
Strong knowledge of building systems including HVAC, electrical, and plumbing
Experience supporting manufacturing or industrial environments preferred
Familiarity with workplace safety standards and regulatory compliance
Ability to perform hands-on maintenance and manage external contractors
Strong organizational, problem-solving, and prioritization skills
Ability to work independently and make real-time decisions
Strong communication skills with a service-oriented mindset
High school diploma required; technical certification or trade background is a plus

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